Implementing Travel Policy With FCBT

15 April 2015
Read Time: 1.4 mins

Words by Carlie Tucker

Corporate travel is a complex entity. Going far beyond flights and hotels, travelling for work involves a number of processes that range from bookings and approvals to invoices and reporting. Why not simplify the entire process by implementing a Travel Policy? There are a number of benefits of an effective Travel Policy and Flight Centre Business Travel (FCBT) can help you take advantage of them all.

What Is A Corporate Travel Policy?

Simply speaking, a corporate Travel Policy is a system that allows a business to track all aspects of employee travel. Often thought of as something that only larger companies need, Travel Policy benefits businesses of all sizes by helping to achieve financial and procedural transparency around a large spending component. With a designated set of rules, all departments are on the same page about, who, what, where, when and how.

Benefits Of A Travel Policy

If your organisation doesn't currently have a Travel Policy, you could be missing out on major opportunities to ease the burden of employee travel as well as the potential to save money in this area of your business. Working with FCBT in putting together an effective policy, you can take advantage of several benefits:

  • Save time in the booking process by letting your Travel Manager do the legwork.
  • Save money on flights, hotels and car rental by accessing a wider range of corporate fares through FCBT.
  • Cut down on internal approval processes by using a trusted Travel Manager.
  • Ensure that all employees are aware of accepted travel guidelines and procedures.
  • Support 24 hours a day, seven days a week.

How To Implement A Travel Policy

The first step in putting together a policy is to fully understand how your business operates in terms of travel. Develop comprehensive procedural steps that are easy to follow and put together budgets that will cut down on confusion. Ensure that all departments are covered and clued in to ensure that everyone understands their role and how they fit into the new policy. 

Once your plan is in place, bringing in a Travel Manager will go a long way in helping to ensure you stick to that plan. With a single point of contact for all bookings, it’s easier to adhere to proposed budgets. It allows our travel experts to gain a thorough knowledge of your business travel and make best practice recommendations. This is also an opportunity for guidance to fine tune your policy, or make changes as necessary.

Image courtesy of Getty

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