Tips for Schools Travelling with Students

6 June 2012

School excursions offer a great real-life learning experience that complements class room instruction. There are many terrific places to take students throughout Australia - a popular excursion, best taken over several days, is the capital, Canberra where students can tour the Federal Parliament, learn more about conflict at the War Memorial, admire the collection at the National Art Gallery and have some fun at Questacon. Alternatively, schools could take their students to Sydney, Melbourne, Uluru or Darwin for a fantastic experience - but regardless of where you take your students, at Flight Centre, we want both students and teachers to have a great trip.

Vanessa Newman is one of Flight Centre Queensland's dedicated group booking experts, who regularly organises domestic and international excursions for schools.

Here are Vanessa's tips for schools taking their students on an excursion.

 School excursions are great

 

Flights
Some airlines offer special group flights - which offer the flexibility of changing the name of the traveller prior to departure and only require an initial deposit to hold the seats on the plane. This can be particularly useful for schools who need to collect money from students over a number of weeks and also assist just in case some students drop out at the last minute.

Allergies
Be aware of all food allergies and any other conditions that may need to be taken into account while travelling.

Be organised but flexible
Have the entire itinerary mapped out but be aware that while travelling situations may arise - so be prepared to be flexible. If your flight is delayed or something else arises, a Flight Centre Group Travel expert can always arrange a tour at the last moment to fill in the time.

Personal Security & Safety
If, as a school, you organise special activities to allow students explore the destination themselves, it's best that students stay in groups of no less than three at all times and check in with supervising teachers, face-to-face every two to three hours. A buddy system is also quite good for general travelling. If students carry a backpack or day bag, urge them not to place any valuables into the bag.

Travel Insurance
In the unlikely event of an incident that may require an insurance claim, you should obtain a police statement and keep copies of all receipts. It's best to read your policy carefully to know exactly what you're covered for.

Money
Most likely, students will want to carry some cash for their own purposes – to buy souvenirs, the occasional drink and other miscellaneous purchases. It's best that schools recommend that students don't carry any more than around $200 and use ATM cards that feature a Maestro or Cirrus symbol to withdraw additional cash. If travelling internationally, a Multi-currency Cash Passport™ is a secure and safe option.

Have Fun
Travelling is a great way for students to learn away from the classroom. But it should also be a fun experience for both the students and teachers travelling with them.

For more information on arranging travel for students, email Group Travel Expert, Vanessa Newman at vanessa.newman@flightcentre.com.au.
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Access Prepaid Australia Pty Ltd (ABN 47 145 452 044, AFSL 386 837) arranges for the issue of the Multi-currency Cash Passport in conjunction with the issuer, Heritage Bank Limited (ABN 32 087 652 024, AFSL/ACL 240 984). You should consider the Product Disclosure Statement for the relevant Cash Passport available at www.cashpassport.com before deciding to acquire the product. Any advice does not take into account your personal needs, financial circumstances or objectives and you should consider if it is appropriate for you.
*Lock in your exchange rates mean the exchange rate is locked in for the initial load only. The exchange rates for subsequent reloads will be set at the prevailing exchange rate at the time of the transaction.
** Other fees may apply – refer to the Product Disclosure Statement for a full list of fees and limits.
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