Payment & Expense Management
Chasing receipts and reconciling expenses shouldn’t be the hardest part of business travel. Flight Centre Business Travel’s payment and expense solutions take the admin headache out of your travel programme — so your finance team can spend less time on paperwork and more time on strategy.
Benefits
Consolidated Billing
All your travel expenses in one invoice. No more hunting across supplier invoices or matching bookings to payments — everything in one place, ready for your accounting system.
Policy Controls
Spend limits and policy rules built into the booking process. Your team travels within budget and finance stays in control — before any booking is confirmed, not after.
Spend Visibility
Reporting that shows exactly where your travel budget is going — by traveller, department, cost centre or supplier. The data you need, when you need it.
Cost Centre Allocation
Allocate travel costs to the right departments or projects at the point of booking. Consolidated data for your finance system.
One Invoice, Less Hassle
Consolidated billing means all your travel expenses land in one place, not scattered across dozens of supplier invoices. No more hunting down charges or trying to match bookings to payments. Everything’s streamlined, clear and ready for your accounting system.
Control Spend Before It Happens
Policy controls let you set spending parameters and ensure compliance before bookings are even made. Your team travels within budget, finance stays in control, and there are no uncomfortable conversations about unauthorised purchases after the fact.
Spend Visibility That Actually Works
Reports that give your finance team a view of travel spend by traveller, department, cost centre and supplier. Costs can be allocated to the right projects at the point of booking, so your data is clean and your reporting is accurate — without the manual work.
Case Study: SafeAssure
Managing payment and expense tracking across frequent national audits and site visits made it difficult for SafeAssure to maintain visibility and control over travel spend.
A centralised payment and expense solution consolidated charges across flights, accommodation and car hire into clear reporting. The result is simplified reconciliation, improved spend oversight and less admin for both consultants and finance teams.
Talk to a Business Travel Expert
Simplify your corporate travel with expert support.
Connect with a dedicated Travel Manager and discover smarter ways to manage your business travel program.
Exclusive SME Rates
Save on flights, hotels, and car hire with negotiated deals.
24/7 Support
Assistance anytime, anywhere for changes and emergencies.
Personalised Service
A dedicated Travel Manager who understands your business.
Frequently Asked Questions
We offer consolidated invoicing, policy-controlled booking, cost-centre allocation and spend reporting. All travel bookings are consolidated into a single invoice, with payment option. Our fee structure is transparent and communicated clearly during onboarding.
All bookings made through Flight Centre Business Travel — flights, hotels, car hire and other travel — are aggregated into a single invoice. Multiple billing cycle options provided that also suit your cost allocation requirements, eliminating the need to reconcile multiple supplier invoices.
Flight Centre Business Travel currently offers many payment options including corporate credit card payment options and consolidated invoicing. Please speak with your Flight Centre Business Travel Travel Manager to discuss the payment methods available for your account and which best suit your finance team’s requirements.
Our spend reports give finance teams and travel managers a view of travel expenditure by traveller, department, cost centre and supplier. Reports are provided half-yearly but can be customised to suit your business’s requirements.
Consolidated invoicing and cost-centre coding ensure that travel spend data is structured for straightforward import into your accounting system. Please speak with your Flight Centre Business Travel Travel Manager about the specific integration options available for your account and finance platform.
Travel policy rules are configured directly into the booking platform, so only compliant options are surfaced to your Flight Centre Business Travel Travel Manager. Out-of-policy requests will be sent to your travel approver before a booking is confirmed — compliance at the point of booking, not after.
Yes. Cost allocation codes can be applied at the time of booking. Your dedicated Travel Manager ensures the appropriate cost centre, department or project code is added when making a reservation.
By centralising booking, invoicing and reporting, through a dedicated Travel Manager who truly understands your business, we significantly reduce the administrative burden on finance teams. A single consolidated invoice replaces multiple supplier receipts, cost-centre coding at booking eliminates manual allocation, and spend reports remove the need to build reports manually.
Most payment and invoicing arrangements are configured during your onboarding process, which typically takes a few days. Your Travel Manager leads the setup, ensures your cost allocation requirements are in place, and walks your finance team through how invoicing will work before the first booking is made.
Contact our team via the enquiry form on our Contact page or speak directly with your Flight Centre Business Travel consultant. We’ll assess your current payment processes and recommend the right combination of invoicing, reporting and policy controls to streamline your travel spend management.